Simple tips, easy guides and quick answers to keep your documents organised, safe and easy to find.
Use YYYY-MM-DD at the start (2026-09-25_Invoice.pdf) so your files always sort in the right order.
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Set up your account, invite your team and upload your first files.
See guideFolders, names and tags that keep everything tidy as you grow.
See tipsTricks to find any document in seconds, even from years ago.
See tipsShare with your team or clients without losing control.
See tipsKeep private files private and make sure nothing is ever lost.
See tipsTurn paper files into clear, searchable digital documents.
See tipsEasy tips anyone on your team can start using today.
Date + type + name. Everyone on the team uses the same pattern, so files are easy to read and sort.
Don't go more than 3 levels deep. Too many folders inside folders makes files hard to find.
A file can live in one folder but have many tags, like "urgent", "client" or "2026". Never save the same file twice.
Put words in quotes to find the exact phrase inside your documents.
Looking for last month's PDF? Filter by file type and date first and the list gets much shorter.
Starred files stay at the top of your home page, so you can open them in one click.
Send a link instead of emailing a file. Everyone sees the latest version and you can turn the link off at any time.
Only give "Editor" access to people who really need to change the file. It keeps mistakes away.
Links for clients or partners should stop working after a few days or weeks.
Keep 3 copies of important files, on 2 different kinds of storage, with 1 copy in another place.
Add a code from your phone when you log in. Even if someone learns your password, they can't get in.
Remove people who have left the team or finished the project. It only takes 5 minutes.
300 DPI is clear enough to read and search, and the files stay small.
Turn on text recognition (OCR) so you can search the words inside scanned pages.
Don't move everything on day one. Upload the files you open most, invite your team, then add the rest step by step.
Follow these simple steps. Each guide takes less than 5 minutes.
Tick off these small jobs once a month to keep your files clean, safe and easy to use.
Yes. Go to Trash, find the file and click Restore. Deleted files stay in the Trash for 30 days.
PDF, Word, Excel, PowerPoint, images, text files and ZIP files. Each file can be up to 2 GB.
You may not have access yet, or the link has expired. Ask the owner to share it again with your email address.
Click your picture at the top right, open Account settings, then Security, then Change password.
Yes. Documsin works in any modern browser on phones, tablets and computers.
Go to Team, click Invite, type their email addresses and choose their role.
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Thank you for trusting us with your documents. We're always working to make your work simpler, and we're happy to help whenever you need us.
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